Terms & Conditions for mentors & mentees

Professional Standards

Both mentors and mentees are expected to act in a professional and appropriate manner. Murdoch students specifically, should behave in a way that is consistent with Murdoch’s Student Code of Conduct.

Health & Safety Requirements

Mentors and mentees are encouraged to meet in public locations, such as convenient cafés, and not private residences. Should the mentee visit the mentor in their place of work, the mentor is to ensure that the visit adheres to the appropriate occupational health and safety policies and procedures.

Privacy

Confidentiality should be maintained by both parties to help foster sharing and meaningful discussion through an honest and trusting relationship. Confidentiality should also be maintained beyond the relationship itself and even in the circumstance that the mentorship is terminated. However, a breach of confidentiality is warranted in the extreme circumstance when it is required to maintain someone’s personal safety or when legally obligated to do so.

Mentorship Matching

Care is given to ensure mentors and mentee’s are appropriately matched to ensure that both parties get the most from the program. Typically, this is based on the party’s alignment to certain disciplines and other factors. However, given the limited and varying backgrounds of mentees and mentors, a well aligned match cannot always be guaranteed. In such a case, the mentor or mentee will be carried over into the next intake pool where a new suitable match may become available.

Mentor Relationship

MIM allows mentors and mentees to determine the direction and goals of the mentorship so long as those goals are aligned with the mentee’s career development or study. Participation in MIM is voluntary and either party can end the relationship at any time.

Should this occur, please notify the program coordinator as soon as possible (t.stewart@murdochguild.com.au) so that a withdrawal can be easily managed and alternative arrangements can be made.

Should the mentee end their enrolment at Murdoch University, their participation in MIM also ends. They will then need to notify the program coordinator as soon as possible of this change. There are many benefits for being a mentor or mentee but, as a voluntary program, neither party is entitled to payment of any form.

Mentees are to understand the limits of the mentorship in that it is for supporting study and career related issues. Mentors should acknowledge that they are not counsellors and should make a referral for the mentee when advice is needed for areas outside of the mentee’s study and career path.

Menteer

The Menteer platform is a widely used program that assists in finding mentors and mentees an appropriate match. The program was developed by a non-profit organisation in Toronto Canada called Career Skills Incubator and is implemented for the Guild by a company called Giant Step Inc. in Toronto Canada. Personal information provided by Users (including, but not limited to, all students, mentees, mentors, administrators and employees) will be stored in facilities provided by a third party hosting provider called Microsoft Azure locked only use servers in Australia.

Murdoch Guild will take all reasonable steps to ensure that the Australian Privacy Principles are complied with by overseas recipients of their personal information. The Murdoch Guild of Students, its staff, volunteers, contractors, or agents, will not be liable for the recipients breach of Australian privacy laws for the information they provide on the Menteer platform. Further, users may not be able to seek damages under those laws.

Users agree that name, contact number, email address, mentoring preferences, employment background, academic background, skills, gender, the broader city or town one lives, and fields of interest can be made available to other users. This information will be shared for the purpose of matching and so that mentors and mentees can get connected and will adhere to the Guild’s Privacy Policy.

Users agree not to use the Menteer Platform for any purpose that is unlawful. Further, Users agree not to act in any way that might burden, impair, disable or damage the Platform itself or other Users of the Platform.

T&C Breaches

Any breaches in the policy and standards mentioned here my result in termination of the mentorships at the discretion of the program coordinators. The parties involved will typically be given the opportunity to comment prior to a decision been made should a breach be found.

Contact for Concerns, complaints or questions

If you have any concerns, complaints or questions, please feel welcome to contact the coordinator, Thomas Stewart on 9360 6231 or t.stewart@murdochguild.com.au.

Should you wish to bypass the program coordinator, please contact our office on 9360 2158 or contact@murdochguild.com.au and request whichever Guild area you would prefer to discuss your matter with.

We endeavour to respond to any concerns, complaints or questions in a timely manner and any actions taken are at the discretion of the Guild.

If you request to stay anonymous we will take this into consideration, however this option will not be available to you if it is impracticable for us to deal with you anonymously, or in situations where we are required by law or court order to deal with individuals who have identified themselves.